AGENDA
REGULAR MEETING
GLYNN COUNTY BOARD OF COMMISSIONERS
HISTORIC GLYNN COUNTY COURTHOUSE
701 G STREET, 2ND FLOOR, COMMISSIONERS MEETING CHAMBERS
THURSDAY, AUGUST 15, 2024 AT 6:00 PM
INVOCATION AND PLEDGE
COMMISSION PRESENTATIONS AND ANNOUNCEMENTS
CONSENT AGENDA - General Business
1. Approve the minutes of the regular meeting held August 1, 2024, and the special called Emergency meeting held August 5, 2024, subject to any necessary corrections.
2. Consider approval of a one-year Operational and Funding Agreement between Glynn County and the Golden Isles Development Authority as approved in the FY25 budget.
(A. Mumford) Clerk's Note: The support documentation for this item was uploaded on August 14, 2024.
CONSENT AGENDA - Finance Committee
3. Approve the issuance of a purchase order to Associated Systems of Georgia (ASG) in the amount of $301,725 for the replacement of the Glynn County Detention Center fire alarm system and authorize the use of a single source procurement exemption, with funding to be provided by the FY25 approved capital budget in the Jail Complex Fund.
(N. Jump) (FC 3-0)
4. Approve the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, May 16, 2024 meeting, with clarification that this does not approve a tax refund.
(R. Glisson) (FC 3-0)
5. Approve the Real and Personal Property corrections and exemptions as recommended by the Board of Assessors and the Chief Appraiser at their Thursday, June 20, 2024 meeting, with clarification that this does not approve a tax refund.
(R. Glisson) (FC 3-0)
6. Authorize the write-off of $169,129.10 in recorded receivables from the U.S. Army Corp of Engineers with an effective date of 06/30/2024.
(T. Munson) (FC 3-0)
7. Authorize the transfer of $550,000 in FY25 capital budgeted items between the American Rescue Plan Act Fund and the Accommodation Excise Tax Fund, to include moving of the approved budgets for the SSI Casino Restroom Renovation ($200,000), Recreation & Parks Master Plan ($200,000) and a portion of the Selden Park Fence Replacement ($150,000) from the Accommodation Excise Tax Fund to the American Rescue Plan Act Fund and moving of the approved budget for the Jet Vac Truck ($550,000) from the American Rescue Plan Act Fund to the Accommodation Excise Tax Fund.
(T. Munson) (FC 3-0)
8. Approve the Brunswick Area Transportation Study (BATS) Planning Services (PL) contract with the Georgia Department of Transportation (GDOT) for FY25 in the amount of $140,570.29 with funding in the amount of $112,456.23 from Federal funds and $28,114.06 as the local match to be met by in-kind staff time.
(S. Leif) Clerk's Note: This contract has been revised since its approval at the Finance Committee meeting on August 1, 2024.
(FC 3-0)
9. Approve the Brunswick Area Transportation Study (BATS) Safe & Accessible Transportation Options/Complete Streets (Y410) contract with the Georgia Department of Transportation (GDOT) for FY25 in the amount of $2,883.49, with funding in the amount of $2,883.49 from Federal funds and no local match.
(S. Leif) Clerk's Note: This contract has been revised since its approval at the Finance Committee meeting on August 1, 2024.
(FC 3-0)
10. Approve the Memorandum of Agreement between the Glynn County Board of Commissioners, The Georgia Emergency Management and Homeland Security Agency (GEMA/HS) and The Hospice of the Golden Isles to establish the terms and conditions under which Glynn County EMA and/or GEMA/HS may contract to provide certain transportation capabilities and assets on behalf of the Long Term Care Facility in the event the facility makes a Request for Assistance through Glynn County EMA and/or GEMA/HS to evacuate facility members threatened by an approaching tropical cyclone.
(A. Leanza) (FC 3-0)
11. Approve the issuance of a Purchase Order for Firefighter Protective Ensembles to AEST Fire and Safety, of Laurinburg, NC, utilizing a Cooperative Purchasing Contract exemption (Sourcewell Contract), in an amount not to exceed $242,000, with funding provided by the FY24 carryforward and FY25 Fire/EMS operating budgets.
(V. DiCristofalo) (FC 3-0)
12. Approve the Contract and authorize the issuance of a purchase order to Spartan Emergency Response for a Fire Pumper Apparatus utilizing a Cooperative Purchasing Contract exemption (Sourcewell Contract) in the amount of $822,351 with funding to be provided by the SPLOST 2022 Fund.
(V. DiCristofalo) Clerk's Note: This contract and the attached documents have been revised since their approval at the Finance Committee meeting on August 1, 2024.
(FC 3-0)
13. Approve the Blythe Island Regional Park Campground Host Agreement with Brenda Sailors as presented.
(L. Gurganus) (FC 3-0)
14. Approve an Instructor Agreement with Hannah Bramon to offer Yoga classes for Glynn County Recreation and Parks Department.
(L. Gurganus) (FC 3-0)
15. Authorize the Recreation and Parks Department to advertise a public hearing to consider changing and/or implementing certain fees related to recreation programs, facilities, and services at County parks.
(L. Gurganus) (FC 3-0)
16. Approve entering into an Agreement with Perry Weather LLC. using a Sole Source Purchasing Exemption to provide a weather safety system for designated Glynn County parks in the amount of $20,094 with funding to be provided by the FY25 Recreation and Parks Operating Budgets.
(L. Gurganus) (FC 3-0)
17. Approve the issuance of a purchase order to Miracle Recreation Equipment utilizing a Cooperative Purchasing Contract exemption (Sourcewell Contract) in the amount of $124,513.40 to purchase and install a replacement playground at Massengale Park with funding to be provided by the FY25 Accommodation Excise Tax Fund - Recreation and Parks Capital Budget.
(L. Gurganus) (FC 3-0)
18. Approve the Estimate Form and authorize the issuance of a Purchase Order to AAA Leak Finders in the amount of $3,500 to repair a return line pipe break at the Selden Park pool with funding to be provided by the FY25 Recreation and Parks Operating Budget.
(L. Gurganus) (FC 3-0)
19. Authorize the issuance of a purchase order to FieldTurf USE, Inc. (Tarkett Sports) utilizing a Cooperative Purchasing Exemption (Sourcewell Contract) in the amount of $80,301 to furnish and install the Tarkett Restart Overpour System at the Selden Park gymnasium with funding to be provided by the FY25 Facilities Fund.
(L. Gurganus) Clerk's Note: The Selden Park Gymnasium Sourcewell Quote has been revised since its approval at the Finance Committee meeting on August 1, 2024, to include a projected start date of March 25, 2025.
(FC 3-0)
20. Approve the Service Agreement for Professional Services with EMC Engineering Services, Inc., including EMC's General Provisions, and authorize issuance of a Purchase Order to EMC Engineering Services, Inc. in the amount of $16,500 for the Turtle River Park dock structural assessment with funding to be provided by the FY25 Accommodation Excise Tax Fund Recreation and Parks Budget.
(L. Gurganus) (FC 3-0)
21. Approve the Intergovernmental Lighting Agreement between the Georgia Department of Transportation and Glynn County for roadway lighting as part of the SR99 @ I-95 Interchange Improvements for the maintenance, repair and operation of roadway lighting to be installed under P.I. No. 0019998.
(D. Smith) (FC 3-0)
22. Approve amendment 3 to the OpenGov software services agreement that updates the amount due in billing table to the correct amounts.
(D. West) (FC 3-0)
23. Approve the Sales Order with AchieveIt Online, LLC to renew the original agreement for an additional term of one year in the amount of $33,000 with funding to be provided by the FY25 Information Technology Fund.
(D. West) (FC 3-0)
24. Authorize the issuance of a purchase order to Ring Power Utility Equipment for one Vac Con Jet vac combination sewer cleaning truck in the amount of $512,526.20 utilizing a single source exemption with funding to be provided by the FY25 approved capital budget.
(D. Smith) (FC 3-0)
25. Approve the issuance of a Purchase Order to TreanorHL for Landscape Architectural Services in the amount of $84,800 utilizing a professional services exemption with funding to be provided by the FY25 Capital Projects Fund.
(R. Talbert) (FC 3-0)
26. Approve the Long County contract with the Department of Corrections for an inmate work detail from the State and Long State Prison at a cost of $49,318 per year per detail with funding to be provided by the Public Works FY25 Operating Budget, subject to the County Attorney’s approval.
(A. Vicent) (FC 2-1)
27.. Award a contract to Allen Owens Construction and Paving Inc for the Fourth Street Drainage Improvements Project (Re-Bid) in the amount of $1,238,799.74 with funding to be provided by the American Rescue Plan Act (ARPA) Grant.
(J. Hartman) (FC 3-0)
28. Award a contract to J. Hires Company, Inc for the 2024 LMIG Resurfacing and Restriping Road Project in the amount of $2,517,319 with funding in the amount of $1,083,653.16 to be provided by the 2024 Local Maintenance and Improvements Grant (LMIG) and $1,433,665.84 to be provided by the SPLOST 2022 Fund.
(J. Hartman) (FC 3-0)
29. Authorize the issuance of a purchase order for the procurement of auto parts to NAPA Auto Parts in the amount of $135,000 utilizing a cooperative purchasing exemption (Georgia State Contract) with funding to be provided by the FY25 Fleet Fund operating budget.
(D. Smith) (FC 3-0)
30. Authorize the issuance of a purchase order to Griffin Sylvester LLC for the purchase of a 2025 Chevrolet Silverado utilizing a cooperative purchasing exemption (Georgia State Contract) in the amount of $50,362 with funding to be provided by the FY25 Fleet Fund.
(D. Smith) (FC 3-0 )
31. Authorize the issuance of a purchase order to Moffatt and Nichol for the East Beach Tidal Pool for Engineering Services in an amount not to exceed $144,300 with funding to be provided by the Accommodation Excise Tax Fund undesignated fund balance.
(R. Talbert) (FC 3-0)
32. Award a contract to Oldcastle Infrastructure Inc for purchase of the Pipe/Pipe Culvert for College Park Phase I Project in the amount of $1,103,080 with funding to be provided by the FY25 approved Grant Fund budget with the Georgia Department of Community Affairs Community Development Block Grant (CDBG).
(R. Talbert) Clerk's Note: This contract has been revised since its approval at the Finance Committee meeting on August 1, 2024.
(FC 3-0)
33. Approve
- relinquishing County held Excess Funds in the amount of $1,068,486.98 as listed resulting from Property Tax Sales and the responsibility of said funds currently and going forward to the Glynn County Tax Commissioner; and
- rescinding the “GLYNN COUNTY EXCESS TAX SALE FUNDS PAYMENT POLICY” approved by the Board of Commissioners May 4, 2023 for all future claims.
(T. Munson) (3-0)
34. Approve a request from Golden Isles Tennis to use Epworth Park facilities at no cost to host a Breast Cancer Fundraiser Tennis Tournament on Saturday, October 19, 2024 as part of Breast Cancer Awareness Month.
(L. Gurganus) (FC 3-0)
GENERAL BUSINESS
35. Consider adoption of ordinance amendments to revise Section 2-2-7 pertaining to advisory committees, repeal Section 2-4-4 regarding the Animal Control Advisory Board, and repeal Article VIII of Chapter 2-16 known as the Tree Ordinance in its entirety, to dissolve the Altamaha Regional Park Advisory Committee, the Animal Control Advisory Board, and the Tree Board, and for other purposes.
36. Consider an amendment to the code of ordinances, Glynn County, Georgia, to amend the liquor, malt beverage and wine ordinance of Glynn County to revise section 2-3-3 to permit a distillery to offer the sale of distilled spirits for consumption on the premises; to revise section 2-3-4 to permit distilled spirits to be sold at retail for consumption off the premises at a location licensed as a distillery; and for other purposes.
37. Consider adoption of an amendment to the Liquor, Malt Beverage and Wine Ordinance of Glynn County to revise Section 2-3-3(a) to increase the percentage of sales necessary to be considered a fast-food restaurant for purposes of alcohol licensing and to exclude sales that do not fit the traditional fast-food model, such as those involving curbside or inside pickup by third-party delivery services.
PUBLIC HEARING - ALCOHOL LICENSE
Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker. Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated. Your cooperation in this process will be greatly appreciated.